EU High Level Scientific Conference Series
Prof.Dr.H.Gerzymisch-Arbogast (Translation/Interpreting) ATRC Saarbrücken



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Frequently Asked Questions
  1. How do I register for the Euroconference 2007 in Vienna?
  2. How do I apply for EU-funding?
  3. When do I pay?
  4. How do I pay?
  5. What does the EU-funding cover exactly?
  6. How does the refunding of expenses work?



  1. How do I register for the Euroconference 2007 in Vienna?

    Registration Requirements for EU-funded Marie Curie Scholars:
    1. Curriculum vitae
    2. Registration Form
      Participants may register on-line or may download the registration form.
    3. Abstract: Size and format
      The abstract should be about 500 words, exclusive of references. When printed out, the title and body should fit on a single page of 12-point type, with ca 1 inch or 2 cm margins.
    4. Extended abstract upon acceptance of your paper:
      Format as abstract, length 5-10 pages, exclusive of references. Please make sure that you are aware of other researchers (present) who may have published on your subject and include them in your bibliographical notes. Misuse of literature may lead to a deletion of your abstract from the Book of Abstracts and may exclude you from publication.

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    Registration Requirements for Non-EU-funded Participants:
    1. Registration Form
      Participants may register on-line or may download the registration form.


      2. For non-funded participants wishing to present a paper:
    2. Abstract size and format
      The abstract should be about 500 words, exclusive of references. When printed out, the title and body should fit on a single page of 12-point type, with ca 1 inch or 2 cm margins.
    3. Extended abstract upon acceptance of your paper:
      Format as abstract, length 5-10 pages, exclusive of references. Please make sure that you are aware of other researchers (present) who may have published on your subject and include them in your bibliographical notes. Misuse of literature may lead to a deletion of your abstract from the Book of Abstracts and may exclude you from publication.


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  2. How do I apply for EU-funding?

    Requirements for EU-funding are that you:
    1. be a national of a Member State or of an Associated State AND active inside a Member State or an Associated State.
      Please note: You can also apply for funding, if you have been living for 8 or more years in a Member State of the EU!
    2. have not reached the age of 35 at the time of the Conference
    3. are over 35 but have less than 10 years of research or academic experience (very limited number of grants)
    4. pay the fee of Euro 400,- for the conference. (The conference fee will be refunded along with other eligible expenses after the conference if you are eligible for EU funding.)


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  3. When do I pay?

    • Your registration is only valid if the conference registration fee is received prior to the starting date of the conference.
    • Participants accepted for EU-funding should pay their registration fee upon notification of their acceptance. Reimbursements of all expenses will be made as quickly as possible.

      If you should have problems complying with these conditions, please contact h.gerzymisch@mx.uni-saarland.de.

      If you need help with planning your itinerary or with hotel reservations, please contact info@euroconferences.info.


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  4. How do I pay?

    Conference registration fees (Euro 400) should be remitted to

     Bank NameBANK 1 SAAR, SAARBRUECKEN
     Bank AddressKaiserstraße 20, 66111 Saarbrücken
     IBAN:DE94 5919 0000 0097 7180 08
     BIC-Code:SABA DE5S
     Account Holder:University of the Saarland, Prof.Dr. Heidrun Gerzymisch-Arbogast
     Account No.:97 7180 08
     Bank Code (BLZ):591 900 00
     Payment Details/Purpose:2007, C 308 1604 11

    INFORM YOUR BANK THAT ALL CHARGES RESULTING FROM INTERNATIONAL BANK TRANSFERS MUST BE BORN BY THE CONFERENCE PARTICIPANT!

    Please note that your registration is only valid upon receipt of registration fee.


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  5. What does the EU-funding cover exactly?

    EU funding will reimburse eligible expenses up to a maximum of Euro 1.370,- for the conference.

    Reimbursable expenses include:
    • Fees: up to Euro 400,- for the conference
    • Travel: up to Euro 400,- for second class train or cheapest air fare
      Costs for travel by private car will be reimbursed on the basis on the cheapest rail fare of the journey.
    • Accommodations: housing and meals from Sunday, 29 April through Friday, 4 May (i.e. 6 nights) for the conference. If you intend to arrive earlier or stay longer, you will have to bear the costs for additional nights.
    Non-eligible expenses:
    • costs relating to travel by taxi and local travel within the event location
    • personal expenses such as minibar, telephone, car park, room service, additional costs for double room (incl. the 2nd breakfast), etc. will be at your own expense. These costs must be settled with the hotel before departure.


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  6. How does the refunding of expenses work?

    EU-funding is available for the benefit of the eligible researchers as a contribution to their travel costs, their daily living expenses, and the cost of their participation in the conferences and/or training courses.

    1. Hotel costs: Participants are expected to make their own hotel arrangements and settle their own hotel bills.
      (NB: For the 2007 conference in Vienna you must pay your own hotel bill and submit your receipt for reimbursement of eligible expenses as defined in #5 above.)

    2. Refunding of eligible expenses will be made by bank transfer to your bank account.
      For us to reimburse your expenses, we must have complete information about your bank account - including IBAN number.

    3. Reimbursement of eligible costs will be made only upon presentation of original receipts (plane tickets, train tickets, hotel accommodations etc.). The sooner you hand in your receipts, the earlier you will get your money back.

    4. All reimbursements will be made through Saarland University who then claim the expense to the European Union. It is therefore necessary that you abide strictly by all rules covering refunds, i.e. only claim eligible expenses and submit valid receipts.

    You can expect that you will be reimbursed within 4 weeks after receipt of your documents.
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Other questions - contact: info@euroconferences.info